Vacancy Details

Coordinator Planning Compliance 

  • Salary Range Band 8: $ 114,823 to $ 128,678 plus 10.5% Super
  • Temporary Full Time/Part Time Position (11-month fixed term maternity leave cover) 
  • Part time will also be considered
  • Located at St Kilda Town Hall or with flexible working arrangements possible

About the Organisation

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors.  These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

About the Role

This is an exciting opportunity for an experienced leader to join the City of Port Phillip in a fixed term maternity leave position until 28 July 2023.Reporting directly to the Manager Safety & Amenity, in this demanding leadership role you will be responsible for the management of our busy Planning Compliance unit.  To be successful in this position you will demonstrate exceptional leadership skills, extensive planning knowledge or a related regulatory field and working across the organisation, particularly Planning and Building.  

You should be highly regarded for your “can do” attitude and will need high level judgement, decision making and communication skills. This role also requires continued leadership and support several ongoing initiatives including the Customer Transformation program, OH&S, team culture and performance.

While this role is a critical role to the organisation, we are looking for the perfect candidate that can come into the role and excel, so with that in mind we would be open to reviewing applications from candidates that are looking for Part time of four days (30.4 hours) in addition to full time applications.   


  • Ensure that the work unit’s direct responsibilities under Planning laws and regulations are efficiently, consistently, and competently administered, including legal action
  • Oversee the work of the Planning Compliance Officers and Business Support Officer ensuring Council's policies and procedures are understood, complied with and all required tasks are completed in a timely and appropriate manner to a high standard.
  • Ensure service requests, infringement notices and legal proceedings are followed up in a timely, accurate and compliant manner for resolution, in accordance with relevant legislation and service requirements.
  • Ensure that Council's statutory obligations under the applicable legislation are effectively and efficiently met.
  • Establish and deliver an effective regime of proactive and reactive inspections, investigations, and enforcement action (as required) that promoting compliance with legislation.
  • Lead and manage the Planning Compliance team, ensuring effective management of OH&S and wellbeing, development of staff capabilities, encouragement of quality conversations and feedback on performance, continuous improvement, and excellent service to the community.
  • Keep abreast of changes in the legislation administered by the Planning Compliance unit and ensure Planning Compliance Officers are knowledgeable, competent, and skilled in interpretation and application of the legislation.
  • Develop, monitor, and manage the Planning Compliance budget in consultation with the Manager Safety and Amenity and in line with corporate policies and procedures.
  • Prepare Council reports, briefings, Councillor updates or information sheets on topics or issues that the work unit is responsible for.

Skills and Experience

  • A relevant tertiary qualification in Statutory Planning, Planning Law or equivalent (highly desirable) and/or significant experience leading a planning or regulatory team, preferably in a Government environment.
  • Demonstrated excellent technical knowledge of planning legislation and planning law combined with strong experience in law enforcement actions and procedures in a government context.
  • High level problem solving, investigative and analytical skills, and a track record in developing solutions to planning enforcement issues in a complex operating environment.
  • Demonstrated experience in leading and motivating teams, fostering a positive workplace culture, and developing people.
  • Demonstrated experience in investigations that have proceeded to the Victorian Civil Administrative Tribunal (VCAT) and/or Magistrates’ Court.
  • Demonstrated ability to deal effectively and diplomatically with conflict, complaints and enquiries from a range of stakeholders, ensuring Council is professionally represented at all times.
  • Highly developed written and verbal communication skills.


People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.


  • We offer a workplace which accommodates your working style and needs. 
  • Be supported and empowered by a leadership team that is community focused, with a strong desire for change and a culture that encourages teamwork and innovation.
  • Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well- regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations     

Pre-employment screening will apply to all appointments.

Prior to a formal letter of offer, preferred applicants will be asked to provide:

  • Evidence of mandatory qualifications/registrations/licences
  • Sufficient proof of their right to work in Australia
  • Sufficient proof of their identity. 
  • Evidence of COVID-19 Vaccination in line with VIC Gov Advice.
  • Complete a National Police Check completed via City of Port Phillip’s Provider.
  • Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

How to Apply


All applicants must provide a Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Marc Jay, Manager Safety and Amenity on 0478 306 178 or email

Applications close 11.59pm 10 July 2022

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact David Crichton (HR Business Partner- Recruitment) on 

0466 859 533 or email: