Executive Assistant and Business Support Team Leader

• Salary Range Band 6 $95,799 - $104,420 plus 11.5% super (pro rata if part time) plus 11.5% super 
• Full or Part time permanent position – we are looking for the best candidate we can get
• We are a diverse and inclusive council based in St Kilda with a positive culture and flexible working arrangements

About City of Port Phillip 

We are a vibrant and diverse inner-city council stretching 20kms from South to Port Melbourne along the stunning bay beaches down to Elwood and out to St Kilda East with around 1000 people who all work together to deliver more than 100 programs and services to our engaged community of residents, businesses and visitors. What does that mean? Think, childcare, libraries, parks, recreation, waste rubbish collection, road maintenance, family and youth services, property & assets, city planning & development, customer experience, digital technology, governance, people, culture and safety, and of course South Melbourne Market!  City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation. 

What’s the role all about 

Are you an exceptional Executive Assistant and can lead and motivate a team of support staff? We are looking for someone to provide support to the General Manager City Growth and Development and lead a small team of business support officers across a busy and high functioning Council division. 

The City Growth and Development Division has a diverse collection of functions including regulatory and policy-based services in planning, building services, public health, local laws and animal management, arts, culture and events, city permits, transport and sustainability.

Ideally this role would suit a pro-active and solutions focused person who thrives on supporting the delivery services for the community.

We have a passionate and driven team who all work together to deliver outcomes that positively benefit our community.  

1 x full-time permanent or equivalent part time role.

What you might do  

• Deliver high level executive support for the General Manager City Growth and Development senior management staff. 
• Support a team of Business Support Officers to deliver a range of administrative functions for the division. 
• Collaborate with key staff across the organisation to share and identify better practices, training and development needs, and coordinate support activities. 
• Oversee divisional customer requests and support the timely preparation of Council reports and briefings.

Who we are looking for 

• Experience providing high level administration support to senior management. 
• Experience leading, developing and supervising Team members.
• Experience managing customer expectations and relationships, dealing with difficult stakeholders and negotiating agreed solutions or similar experience.
• Degree or diploma in Administration, Business Management, or other relevant discipline and relevant experience in a similar environment; or lesser formal qualifications with more extensive relevant experience.

Our work environment  

We love what we do and are all proud to work at the City of Port Phillip. Yes, we are local council, and we are one with vibrancy, passion and ambition who are a welcoming, health conscious, diverse and inclusive. Our Main location at the iconic St Kilda Town Hall offers a heritage and modern open plan hub to work from where people can collaborate and develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.  

Proudly as one we all work together, and grow together, thinking creatively and strategically with courage, integrity, and accountability to put our community first.  

What’s in it for you 

• We offer a hybrid working model with our core setup being 50-60% in the office depending on team requirements and welcome further conversation to meet your working style and needs 
• Be supported and empowered to be your best by a passionate leadership team that encourages collaboration and innovation
• Discounted fitness membership with access to over 260+ gyms, pools, group classes and facilities across Melbourne for you and your family!
• Our work hubs are located close to our very own Child Care centres making accessing childcare a breeze!  
• Career development opportunities within your team and/or across council plus a great study assistance allowance of up to $4000 per year per person and 6 hours per week study leave (on approved courses only) 
• Flexible working conditions, an active social club, supportive health and wellbeing program, and a well- regarded Employee Assistance Program (EAP)
• Our very own Pride Network, that helps create an environment where each and every person can feel safe, welcomed, seen, and supported to bring their whole selves to work   
• 20 weeks paid parental leave and our pioneering 24 weeks paid leave for single parents 
• Access to novated leasing and salary sacrificed technology 

Important Pre-Employment Requirements 

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licences,
• Sufficient proof of right to work in Australia, and Sufficient proof of identity
• Complete a National Police Check completed via City of Port Phillip’s Provider

So, what’s next?  

Hit that APPLY button now! 

Whether you think you meet all the requirements or not, we strongly encourage you to apply, as we take a holistic approach to considering your skills, life experience, and alignment to our key selection criteria. You’ve got this! 

Please submit; 

• Resume – latest and detailed version  
• Cover letter no longer than 2 pages that captures your response to the Key Selection Criteria (KSC) found on the Positions Description (PD).  

Note: Only applications submitted via the online Recruitment Portal will be considered. 

For further information please contact Nellie Montague, Manager Safety and Amenity on phone 0401 1187 92 or via email nellie.montague@portphillip.vic.gov.au

Applications close 11.59pm, Sunday 25 May 2025. We will complete our shortlist and notify the candidates who will progress to an interview by Friday 30 May 2025. Our interviews are scheduled to take place in person at the St Kilda Town Hall on Thursday 5 and Friday 6 June 2025. 

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability. 

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact David Crichton (Head of Recruitment, Workforce Systems and Experience) on phone 0421 757 521 or email: recruitment@portphillip.vic.gov.au 

South Melbourne > Port Melbourne > Albert Park > Middle Park > St Kilda > Balaclava > Ripponlea > Elwood