Vacancy Details

Assistant Procurement & Contracts Business Partner

  • Salary Range Band 5 $82,356 to $94,961 plus 12% Super
  • Full time permanent role
  • Located at St Kilda Town Hall with flexible working arrangements possible

About the Organisation 

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation. 

About the Role

A proactive procurement specialist who partners with business units to uplift procurement and contract management capability across the organisation. The role provides hands on support with tenders, supplier onboarding, risk identification, and ensuring compliance with policies and legislation. It builds strong stakeholder relationships, delivers practical advice and training, and helps embed best practice, ESG aligned procurement processes while keeping operations efficient, transparent, and low risk.

Duties:

  • Build and maintain effective business partnering relationships.
  • Coordinate the provision of tender advice, training and support across the organisation.
  • Provide general administrative support to the Contracts and Procurement team.
  • Ensure procurement activities follow organisational policies, procedures and relevant legislation.
  • Support business units in the creation and upload of supplier catalogues to OneCouncil.

Skills and Experience 

  • Developed understanding of requirements of contract and tendering requirements.
  • Knowledge of legislation and policies relating to procurement.
  • Excellent office administration, auditing and report writing skills with Microsoft Office.
  • Motor vehicle license, relevant industry qualifications.

Culture 

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace.  We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community. 

Benefits

  • We offer a workplace that accommodates your working style and needs. 
  • Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
  • Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program with access to fitness gyms, pools and facilities, and a well-regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations   

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

  • Evidence of mandatory qualifications/registrations/licences,
  • Sufficient proof of their right to work in Australia, and                                                       
  • Sufficient proof of their identity. 
  • Complete a National Police Check completed via City of Port Phillip’s Provider.

How to Apply

Click APPLY.

All applicants must provide a Resume and Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Paul Taylor, Senior Procurement and Contracts Business Partner on phone 03 8563 7960 or email paul.taylor@portphillip.vic.gov.au. 

Applications close 11.59pm Sunday 29 March 2026.

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Yass Mustafa (Recruitment and Employee Experience Advisor) on phone 0468 576 806 or email: recruitment@portphillip.vic.gov.au